EXECUTIVE SECRETARY OFFICER

Delivering Services through Partnership | Rendre Service a Travers le Partenariat

The Government of the Republic of Vanuatu (GOV) has established a Project Management Unit to manage its Major Project Implementation Programs and Project Activities known as the Vanuatu Project Management Unit (VPMU). The entity is established within the Prime Minister’s Portfolio as the Executing Agency for the Government of Vanuatu to provide oversight on major infrastructure project implementation aimed at facilitating poverty reduction through economic growth.

The Vanuatu Project Management Unit which is governed by a Steering Committee, is urgently seeking a reliable Executive Secretary Officer with outstanding administrative skills. She/he must be an exceptional communicator.

Qualification and Experiences

The successful applicant must have the following skills, experience and qualification:

• High School Diploma or degree in business administration, communication or a related qualification in the field
• At least 5 years of experience in secretarial work and office management.
• A good communicator in either English or French as a working language.
• Take dictation and write correspondences.
• Knowledge of Vanuatu working procedures and PSC working guidelines.
• knowledge of donor organizations, their sector policies and procurement policies.
• Capacity to undertake activities in a participatory, culturally sensitive and consultative manner that enables counterparts to actively participate and develop understandings and ownership.
• High level interpersonal and communications skills with an ability to communicate effectively with and through a diverse range of groups at different organizational levels.
• Capacity to work independently as well as contribute positively in a team environment.
• Support overarching Government of Vanuatu and donor agency priorities such as gender, social development, environmental impact and climate change that can impact from infrastructure projects.
• High standards of integrity, professionalism and accountability and the ability to uphold the credibility of, and contribute to the success of the VPMU.
• Proficient with Microsoft Office and quick learner of other systems.

The primary role is to support the VPMU executive and management team with an effective and efficiency of the administrative and secretarial functions enabling leadership focus on priorities.

How to Apply

Interested applicants are encouraged to request the position’s Term of Reference (TOR) or submit their applications via this mailing address vpmu@vanuatu.gov.vu .

Applications close on the 28 th of November 2025 by 4.30pm . Late submissions will not be considered.