PROCUREMENT OFFICER

ADVERTISEMENT: Procurement Officer – Department of Water Resource

Location: Projects and Operations Unit(P&O Unit), Department of Water Resources, Port Vila, Efate (with possible occasional travel to provinces)

The Department of Water Resources (DoWR), under the Government of Vanuatu, is the lead agency responsible for the management, development, and protection of the nation’s freshwater resources. DoWR plays a central role in ensuring water security and resilience in the face of climate change impacts, particularly for rural and vulnerable communities.

DoWR seeks to strengthen water security and climate resilience nationwide by climate-proofing water, sanitation, and hygiene (WASH) infrastructure, while enhancing water management and planning systems across Vanuatu.

The approach will be delivered through established government-owned processes of water management led by DoWR. Central to this is the Drinking Water Safety and Security Planning (DWSSP) process, which is mandated under the National Implementation Plan for Safe and Secure Water (NIP) and supported by the Capital Assistance Programme (CAP). Through these frameworks, DoWR ensures that water infrastructure is developed, managed, and maintained in a manner that is safe, secure, and climate resilient.

We are seeking a suitable, qualified, experienced, and highly motivated Procurement professional to join our dynamic team.

POSITION: Procurement Officer

The Procurement Officer will work under the Projects and Operation Unit , in close collaboration with the Project Planning and Coordination officer, the Senior Finance Officer of the Department of Water Resources (DoWR), and other project stakeholders, to support the effective implementation of all project procurement activities.

Please note that applications close by COB Thursday 4th June 2026. Please submit a resume and cover letter with the subject line “Procurement Officer” to

TO: Esther Teitoka [email protected]
CC: Erie Sami [email protected]

Key Responsibilities

3.1 Procurement Planning and Coordination

• Prepare and regularly update procurement plans in line with project implementation schedules.
• Coordinate with engineering, WASH, and provincial teams to identify procurement needs related to DWSSPs, DGF, IDGF, desalination systems, and WASH components.

3.2 Procurement Execution and Management

• Draft and prepare tender documents including RFQs, RFTs, RFPs, and bidding templates in accordance with Vanuatu’s Public Tender Act and donor-specific procedures base on engineering technical estimates.
• Facilitate transparent and competitive procurement processes from advertisement to contract award.
• Support Bid Evaluation Committees and serve as Secretary where applicable.
• Prepare bid evaluation committee meeting minutes.
• Ensure timely and complete submission of procurement documentation for internal and external approvals.

3.3 Contract and Supplier Management

• Prepare and manage contracts with vendors, contractors, and consultants.
• Monitor supplier performance and delivery against contract terms and report on non-compliance issues.
• Verify from the suppliers the correct quality and quantity of items supplied
• Maintain a contract database and schedule for performance reviews, renewals, and closeouts.
• Maintain an updated contract tracking system.

3.4 Procurement Documentation and Reporting

• Ensure all procurement records are properly filed and audit ready.
• Prepare monthly and quarterly procurement progress reports.
• Support internal and external audits, donor reviews, and evaluations as required.

3.5 Support, Training and Compliance

• Provide procurement guidance to DoWR staff and field teams.
• Train provincial officers and technical staff on procurement processes, forms, and recordkeeping.
• Ensure procurement activities are conducted ethically and meet both national and donor standards.

Skills & Qualifications Required

• Bachelor Degree in Arts, Science, Engineering, Managements or related field or with equivalent experience.
• Excellent skill with Microsoft office software.
• Knowledge of Procurement Process.
• Excellent Report writing skills.
• Ability to work under pressure.
• Fluency in Bislama and English (verbal and written)
• It is an advantage if you have knowledge of the types of water systems and functionality.

Contract & Work Conditions

• One year contract with possibility of extension based on performance.
• Standard working hours Monday–Friday, 8am–12pm and 1pm 5pm.
• Some travel may be required for project activities.
• Leave entitlements aligned with PSSM provisions.

How to Apply

Please note that applications close by COB Thursday 4th June 2026. Please submit a resume and cover letter with the subject line “Procurement Officer” to

TO: Esther Teitoka esteitoka@vanuatu.gov.vu

CC: Erie Sami esami@vanuatu.gov.vu