Program Coordinator – Pacific CIRCLE

Job Description

The position is responsible for the delivery of the Pacific CIRCLE project in Vanuatu.

• The role will oversee project implementation, monitoring, and evaluation, ensuring high-quality project delivery, compliance, and stakeholder engagement of the project in Vanuatu.

• The role will implement project deliverables, meet donor reporting requirements, and contribute to learning and advocacy efforts aligned with project commitments.

• The role will work closely with ActionAid Australia as well as the other partners in the program including the Global Network of Civil Society Organisations for Disaster Reduction (GNDR).

• The role also ensures program compliance with the Agence Francaise de Developpement (AFD) grant requirements.

KEY ROLES AND RESPONSIBILITIES

• Manage the Pacific CIRCLE project in Vanuatu in accordance with the KIWA Initiative’s

requirements and the Manual of Operations and Procedures.

• Lead and guide the coordination of Nature-Based Solution activities, providing technical support, and ensuring compliance with donor and organisational standards.

• Establish and maintain strong relationships with WITTT, communities, and key stakeholders to coordinate and support project management.

• Participate in project inception activities to establish clear plans for the project delivery in Vanuatu.

• Work closely with the ActionAid Vanuatu team and WITTT to ensure activities are implemented in line with the project implementation plan and Manual of Operations and Procedures.

• Work closely with ActionAid Australia Program Manager – Pacific CIRCLE, ActionAid Vanuatu Country Manager, and Finance teams to ensure the AFD procurement processes and project is run according to the Manual of Operations and Procedures.

• Prepare project narrative reports and support the completion of financial reports within the

specified project timeline and in line with Manual of Operations and Procedures.

• Track and mitigate risks to the project and raise any risks with the ActionAid Vanuatu Country Manager and ActionAid Australia Program Manager – Pacific CIRCLE.

• Ensure alignment with AFD Code of Conduct requirements, ActionAid Vanuatu Code of Conduct, and ActionAid Australia Programs Manual.

• Represent ActionAid Vanuatu in meetings and forums related to Nature-Based Solutions and other related climate action.

Organisation Description

ActionAid Vanuatu is a Vanuatu-based, development, humanitarian, and climate focused organisation. We

work with Women I Tok Tok Tugeta (WITTT) - a network of diverse Ni-Vanuatu women - to support their

leadership and collective action to claim their rights.

The “Pacific CIRCLE - Empowering Resilience: Nature-Based Solutions for Climate Adaptation in Pacific

Communities” (supported by the Kiwa Initiative) is a regional program supporting climate resilience through

nature-based solutions across four Pacific Island countries (Fiji, Kiribati, Tonga and Vanuatu) with a strong

focus on gender equality, inclusion, and community-led adaptation.

Selection Criteria

SKILLS & COMPETENCIES REQUIRED

Essential

• Demonstrated knowledge of nature-based solutions to climate change and gender-responsive programming in Vanuatu.

• Demonstrated experience implementing Nature-Based Solutions in Communities and working with diverse rural local women

• Highly exceptional experience dealing with diverse stakeholders – local council, Government, communities and donors

• Significant professional experience in international development or environmental programming.

• Strong project management skills, including grant management, budgeting, reporting, and risk management.

• A proven commitment to women’s rights, gender equality, and inclusion. This includes a

commitment to ActionAid’s feminist values and human rights-based approach.

• Proven experience in building strong partnerships based on trust and mutual learning.

• An ability to work collaboratively and independently in a flexible team-based environment.

• Professional fluency in Bislama and English.

Desirable

• Experience with AFD-funded programs and familiarity with AFD standards.

• Experience in monitoring, evaluation and learning (MEL) and knowledge of product development.

• Demonstrated knowledge, skills, and expertise applying in Gender Equity, Disability, and Social Inclusion (GEDSI) practices at the project level.

Qualifications

• A formal qualification related to the role, or equivalent experience.

Other Requirements

• Willingness to travel domestically and internationally (with notice).

• Completion of relevant employment screening checks.

• Current working rights in Vanuatu.