Personal Assistant

Job Description

Key Responsibilities

• Attend management meetings and accurately record meeting minutes.

• Prepare and distribute meeting agendas and minutes in a timely manner.

• Track action items and follow up with responsible managers.

• Maintain confidential records, reports, and correspondence.

• Organize meeting schedules, venues, and required documentation.

• Provide administrative support to the Resort Management Team.

• Assist with document filing, data entry, and general office duties as required.

Organisation Description

Warwick Le Lagon Resort Vanuatu is a vibrant 4.5-Star family-friendly luxury resort located on the shores of Erakor Lagoon in Port Vila, Vanuatu, a member of Warwick Hotels and Resorts which has over 50 luxury hotels and resorts in Europe, the United States of America, the Caribbean, Asia, Africa, the Middle East and the South Pacific.

Selection Criteria

• Certificate or diploma in Business Administration, Office Administration, or a related field preferred.

• Previous experience in an administrative or secretarial role.

• Excellent written and verbal communication skills in English.

• Strong attention to detail and accuracy.

• Proficiency in Microsoft Office applications (Word, Excel, Outlook). Canva (graphic design software) experience is preferrable.

• Ability to handle confidential information with discretion.

• Strong organizational and time-management skills.

• Professional presentation and positive attitude.