Port Vila
Documentation Officer
Carpenters Shipping Agency • Full-time
Job Description
Carpenter Motors Vanuatu is seeking to recruit a highly organized and detail-oriented DOCUMENTATION OFFICER to join our Carpenters Shipping Agency team in Port Vila.
Our ideal candidate will be responsible for the administration and coordination of import and export documentation, ensuring the accurate processing of shipping records, compliance with customs and regulatory requirements, and the timely flow of information between clients, principals, branch offices, and operational teams.
The position is critical to maintaining efficient cargo movements and delivering high levels of service to our customers and stakeholders.
Organisation Description
Carpenters Shipping Agencies Vanuatu Ltd. provides professional shipping agency and container logistics services throughout Vanuatu. Based in Port Vila, we support international freight forwarders, shipping lines, project cargo operators, government agencies, and commercial importers with reliable, responsive, and efficient local representation.
Our experienced team delivers practical logistics solutions by coordinating closely with Customs, Biosecurity, Ports & Marine, terminal operators, and other regulatory authorities to ensure the seamless movement of cargo.
Selection Criteria
o Previous experience with proven history in same or similar role
o Administration related programs, qualifications from previous experiences
o Certified achievement from previous employment related experience, learning courses
o Strong analytical and problem-solving skills
o Computer confidence is a must especially with word and excel
o Ability to work unsupervised and lead when required
o Strong understanding of time management to deadlines
o Strong people management and delegation skills, with the ability to effectively coordinate workloads and support team performance
o Ability to demonstrate “Best Practice Methods”
o Must be a team player
o Remain focused and highly self-motivated
How To Apply
Email Cover letter, CV and Resumes
Requirements
- o Previous experience with proven history in same or similar role
- o Administration related programs, qualifications from previous experiences
- o Certified achievement from previous employment related experience, learning courses
- o Strong analytical and problem-solving skills
- o Computer confidence is a must especially with word and excel
- o Ability to work unsupervised and lead when required
- o Strong understanding of time management to deadlines
- o Strong people management and delegation skills, with the ability to effectively coordinate workloads and support team performance
- o Ability to demonstrate “Best Practice Methods”
- o Must be a team player
- o Remain focused and highly self-motivated