ADMINISTRATION OFFICER PVCC MARKET

VACANCY NOTICE: ADMINISTRATION OFFICER PVCC MARKET

Port Vila City Council invites applications from suitably qualified, committed, and responsible individuals for the position of Administration Officer at the PVCC Market. The successful applicant will be responsible for providing administrative and clerical support to ensure the smooth and efficient daily operation of the market. The officer will assist with record-keeping, preparation of reports, filing, correspondence, and coordination of market administrative activities.

Post Details

Annual Salary : VT1,195,500
Grade : PGO 4.1
Division : Community Facility Assets & Events
Location : PVCC Headquarters

Candidates with the following Qualification and Experience are eligible to apply :

Qualifications and Experience

Applicants should possess:

• A Certificate or Diploma in Business Administration, Office Administration, or a related field.
• Previous experience in administration, record-keeping, or office management.
• Basic computer skills, including Microsoft Word, Excel, and email.
• Good written and verbal communication skills.
• Strong organizational, time-management, and problem- solving skills.
• The ability to work independently and as part of a team.
• 2-3 years’ experience in similar role.

Personal Attributes

The ideal candidate must be:

• Honest, reliable, responsible, and trustworthy.
• Well-organized and attentive to detail.
• Professional and respectful when dealing with vendors and the public.
• Able to work under pressure and meet deadlines.
• Willing to follow PVCC policies, procedures, and instructions

Language

• Ability to read and write in English, French is desirable and knowledge of Bislama

Key Duties and Responsibilities

The successful applicant will be required to:

• Provide general administrative and clerical support for the daily operations of the PVCC Market.
• Maintain accurate records, files, registers, and market- related documents.
• Prepare reports, letters, notices, and other administrative documents as required.
• Assist with the recording and monitoring of market fees, receipts, and other relevant financial records in accordance with PVCC procedures.
• Assist in maintaining records of market vendors, stall allocations, and tenancy arrangements.
• Respond to enquiries from market vendors, customers, and members of the public in a professional manner.
• Coordinate meetings, prepare meeting minutes, and follow up on administrative matters.
• Assist the Market Management in monitoring compliance with market rules and regulations.
• Report operational issues, complaints, and administrative concerns to the relevant supervisor.
• Perform other duties as assigned by the supervisor or management.

How to Apply

All applications will be addressed to Mr. Ettienne Ravo, Acting Town Clerk, P.O. Box 99, Port Vila City Council . Attach application letter with complete supporting documents such as, curriculum vitae (CV), copies of relevant qualifications and certificates and two (2) references.

This post is applicable to Ni-Vanuatu citizens only.

For further enquires in regard to Position description please do not hesitate to contact 22113 or email rkalonikara@pvcc.gov.vu .

Applications close on Wednesday 28 th 2026, time 4.30pm