HR & PAYROLL OFFICER

Job Description

· Maintain and update employee personnel files and records.

· Assist with the preparation of employment contracts, letters of appointment, confirmation letters and other HR correspondence.

· Coordinate staff recruitment, onboarding and induction processes.

· Monitor employee attendance, leave applications and staff movements.

· Maintain accurate records of employee details, employment status and contract expiry dates.

· Provide administrative support for disciplinary matters, performance management and staff welfare.

· Ensure HR records are maintained confidentially and in accordance with company policies.

· Process fortnightly payroll accurately and within established deadlines.

· Maintain and update employee payroll information, including salary rates, bank details, VNPF numbers and employment details.

· Check timesheets, attendance records, overtime, allowances, leave and other payroll adjustments.

· Ensure accurate calculation of wages, salaries and statutory deductions.

· Prepare payroll reports, payslips and other payroll-related documentation.

· Assist with VNPF contributions and other statutory payroll obligations.

· Maintain strict confidentiality and security of payroll information.

· Investigate and resolve payroll discrepancies in a timely manner

Organisation Description

Our Mission is to provide to all our guests an unparalleled experience by delivering exceptional service in an atmosphere of luxury, relaxation and respect for the environment while at the same time providing our employees with exceptional training a career path and job security.

Selection Criteria

· Diploma or Degree in Human Resources Management, Accounting, Business Administration or a related field.

· Minimum 2–3 years of relevant experience in HR administration and payroll processing.

· Practical experience with payroll systems and HR information systems.

· Good knowledge of Vanuatu employment legislation, labour requirements and VNPF obligations.

· Strong computer skills, particularly Microsoft Excel and Word.

· Excellent organisational, communication and interpersonal skills.

· High level of accuracy, attention to detail and confidentiality.

· Ability to work independently, manage deadlines and handle sensitive employee information.

· Experience in the hospitality or tourism industry will be an advantage

· Personal Attributes: Trustworthy, proactive, well-organized, and professional, with the ability to handle confidential employee and payroll matters with discretion.