TERMS OF REFERENCE (ToR) CONSULTANCY SERVICES FOR WAREHOUSE STOCK TAKE AND INVENTORY VERIFICATION

CARE VANUATU
TERMS OF REFERENCE (ToR)

Consultancy Services for Warehouse Stock Take and Inventory Verification

Title: Warehouse Stock Take and Inventory Verification Consultant
Type of Contract: Consultancy Agreement
Location: Port Vila, Vanuatu
Reporting To: Operations Manager
Duration: Up to 10 Working Days (maximum)
Assignment Period: 19 November 2026 to 4 December 2026

1. Background

CARE is an international humanitarian organization working to address poverty and vulnerability, with a strong focus on women and girls. CARE Vanuatu has been operating in Vanuatu since 2008, supporting communities through development and humanitarian programs. The Operations Unit is responsible for ensuring that CARE’s
programs and emergency responses are implemented effectively, efficiently, safely, and in compliance with organizational policies and donor requirements.

CARE Vanuatu seeks the services of a qualified consultant to undertake a comprehensive physical stock take and inventory verification exercise for its warehouse and inventory assets in Port Vila. The consultancy will support the organization in validating stock records, identifying discrepancies, and strengthening inventory accountability and warehouse management practices.

CARE Vanuatu operates through its main office in Port Vila and a field office in Tanna, Tafea Province. The inventory list for the Tanna field office has already been updated; this consultancy will therefore focus on the warehouse and inventory held at the Port Vila main office. The results of this exercise, together with the updated Tanna inventory list, will provide a complete and consolidated view of CARE Vanuatu’s stock and
inventory across both locations.

This initiative will also support CARE Vanuatu’s ongoing digitalization of its operations and finance processes. The validated and updated inventory records will provide a clean and reliable baseline for transferring stock and asset data into a digital inventory and asset management system, improving real-time visibility, traceability, internal control, and reporting on warehouse stock and assets.